Privacy Notice

This privacy notice tells you what to expect us to do with your personal information.

Contact details

Telephone
02033710470
Email
joanna.james@jjsearch.co.uk

We collect or use the following personal information for recruitment purposes:

• Contact details (e.g name, address, telephone number or personal email address)
• Date of birth
• National Insurance number
• Copies of passports or other photo ID
• Employment history (eg job application, employment references or secondary employment)
• Education history (eg qualifications)
• Right to work information
• Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks )
• Security clearance details (eg basic checks and higher security clearance)

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
• Your right to rectification- You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
• Your right to erasure- You have the right to ask us to delete your personal information. Read more about the right to erasure.
• Your right to restriction of processing- You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
• Your right to object to processing- You have the right to object to the processing of your personal data. Read more about the right to object to processing.
• Your right to data portability- You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
• Your right to withdraw consent– When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for collecting or using personal information for recruitment purposes are:

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
  • As a recruitment business, we process personal information because it is both legitimate and necessary to provide recruitment services responsibly and lawfully. Our legitimate interest is to match candidates with suitable employment opportunities and support employers in making informed hiring decisions. To do this, we must process relevant information such as contact details, employment history, qualifications, right-to-work documentation, references, and, where required, background checks. Candidates reasonably expect this processing when they engage with a recruitment agency. This processing is necessary because without it we could not assess suitability for roles, verify identity and eligibility, meet legal and regulatory obligations, or protect employers and candidates from inappropriate placements. The benefits include: Helping candidates access appropriate job opportunities. Reducing hiring risks for employers. Ensuring legal compliance and safeguarding standards. Supporting a fair and efficient recruitment process. We minimise risks by collecting only relevant and proportionate data, being transparent about its use, applying strong security measures, limiting retention periods, and upholding individuals’ rights to access, correct, or object to processing. Overall, the processing delivers clear benefits to candidates and employers and is balanced against privacy rights through appropriate safeguards, ensuring our business interests do not override the rights and freedoms of individuals.

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.

• Directly from you
• Publicly available sources
• Job Boards e.g. LinkedIn, Total Jobs, CV Library, eFinancialCareers

• Suppliers and service providers
• Professional consultants
• Companies who we recruit talent for